Business reports convey information
to help companies in making decisions.
Managers and other employees in the organization use business reports to
present information that can be used in making vital decisions in the organization.
Business students are supposed to write business reports in the course of their
semester to enable them to learn how to write business reports in future. Business reports writing is hard for many
students as they are not familiar with the format of business reports and hence
write reports that are not in line with instructor’s requirements. This in turn affects their academic grades as
they get low marks. A report consists of
different sections. Students should
state where the paper is coming from and the receiver. They should include the following
information: To, From, Date, Subject and address. Including this information makes it easy for
the reader to identify the sender of the report and the receiver.
In addition, they should state the problem
being examined. Stating the problem enables the reader to understand the
purpose of the paper. Students are
supposed to analyze different problems.
Students can analyze a problem in the organization and outside. They should be aware of the issue that is
being examined. Students should follow
the instructor’s guidelines when stating the problem. Different instructors
give different requirements that students should follow and learners should be
able to meet them. The purpose of the
business reports should be clear.
Moreover, the students should provide a
background of the topic or issue being analyzed. They should review past studies that have
analyzed the issue so as to enable the reader understand the problem. The
background information should be well organized the information can be
organized into subtopics to enable the audience to understand. Apart from
providing background information, students should provide supporting data when
writing the business reports. Providing data is essential to the reader or the
audience of the report as it ensures they understand the content. Students can provide a wide range of data
when writing business reports. They can provide financial data, market
information and information about products and sales. They can also provide marketing data. Providing data ensures the information
provided in the business reports is valid and reliable. It also makes it easy for the managers to use
the information to make decisions.
Further, students should provide recommendations
when writing the business reports.
Instructors ask students to recommend solutions to the problem being
examined. The solutions given should be practical and easily implemented.
Students can identify a set of solutions to the problem and then select the
best option. They should select the best solution and include its benefits and
risks in the business reports. Including
information about the solutions selected in the business reports will ensure
the managers are able to determine whether the solutions are viable or not.
Students should also include a conclusion in the paper. The conclusion should
be a summary of the paper. It should include important points that the student
has included in the assignment. The
paper should also have an abstract that gives the reader an overview of the
whole paper. This is because most people do not have time to read the whole
paper and read the abstract. The abstract should catch the attention of the
reader.
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